5th Assurance Report, “A call for better Disclosure and Public Engagement”

Published By CoST Admin |  September 30, 2022

CoST Uganda is pleased to publish its “5^th Assurance Report; A call for better Disclosure and Public Engagement” on, 30^th September 2022. The assurance process spanned through ten (10) projects under Ministry of Health (MoH). The projects are worth Ugx. 71,279,389,380 approximately USD 19 Million with the exception of one project (Lacor) whose financial details were not disclosed. These projects were selected by CoST Uganda and the Ministry of Health following a rigorous and detailed review of projects handled and proactively disclosed by MoH in the year 2021 as part of the COVID19 response.

The projects under the 5^th assurance exercise for MoH include those funded by the Government of Uganda and the International Development Association (IDA) under the World Bank Group. The assurance report covers three (03) projects under the Uganda Inter-Governmental Fiscal Transfer project (UgIFT), three (03) projects under the Uganda Reproductive Maternal and Child Health Services Improvement Project (URMCHIP) and four (04) projects under the East Africa Public Health Laboratories Network Project.

Table showing project sites assured

Findings from the 5^th Assurance Process

From the 5^th Assurance process, we note that, the Ministry of Health has continued to be receptive to transparency and accountability initiatives, especially upon engagement, and has exhibited readiness to address concerns and recommendations from CoST. However, this assurance process calls for better disclosure and public engagement.

Key findings from the 5^th Assurance Process include;

1. Disclosure of data by the Ministry of Health has declined from 73% in 2019 to 64% in 2021. Proactive disclosure has recorded a decline from 55% in 2020 to 50% in 2021 whereas the disclosure of reactive data has greatly improved from 26% in 2020 to 77% in 2021.
2. Local Governments performed poorly in disclosure compared to the Ministry of Health, they also expressed concerns regarding limited access to contract information.
3. Mbale Regional Referral Hospital registered time overruns of 18 months, while, engagements across the other nine projects revealed that progress of works was low compared to the expectations indicating possible time extensions for Arua, Kyebando, Kitabazi, Kifamba and Bubago Health Centres among others.
4. There were no cost overruns reported for the UgIFT and URMCHIP projects, however, a total of Ugx 2,571,393,446 was reported as cost overruns for East African Public Networking Laboratory projects that is; Mbale Regional Referral registered a cost overrun of UGX 831,756,598, Arua RRH UGX 859,919,331, Mbarara RRH UGX 792,017,517, while Lacor hospital registered an overrun of UGX 87,700,000. Variations were attributed to changes in specifications and design changes.
5. Inclusiveness in public contracting is still weak, no contracts were issued to special interest groups such as women and youth, however, the entities endeavoured to mainstream gender, HIV/AIDS awareness although on a few projects.
6. There were specific project concerns observed during site visits including an incomplete lab, use of single swing doors contrary to double leaf doors, lack of a wall guard and lack of kick plates on the doors where they existed, they were dysfunctional in Mbarara RRH, incomplete emergency exit in Arua, use of an open-air incineration pit in Buyinda. Whereas, there was no site access to Nkombe, the site also had incomplete works including painting and finishes to worktops, unconfirmed health and safety concerns among other identified snags.

The 5^th Assurance Process recommends that;

1. Strengthen documentation, archiving and publication of project and contract information such as project reports, evaluation reports, list of bidders and audit reports. This should include status of action on recommendations from these reports.
2. The communications and procurement teams of the Ministry of Health and the local governments should make efforts to regularly collect and publish proactive data through the E-GP and GPP and other public platforms in the interest of promoting transparency.
3. Ministry of Finance and PPDA are encouraged to fast track development and roll out of the E-GP across all entities to increase disclosure of critical project and contract data across all stakeholders. The EGP should also be aligned to international data standards to enhance its credibility in information management and disclosure.
4. Ministry of Health should put in-place an emergency project management plan in response to delays that arose from the CoVID-19 pandemic and procurement. Successful strategies include; the use of Integrated Project Delivery (IPD) as an innovative delivery system promoting transparency, accountability and trust among stakeholders.
5. Fast track implementation of work schedules, supervision of execution of works across all the projects to mitigate cost extensions, strengthen compliance, data verification and reporting on health and safety requirements and improve project planning and initiation processes such as feasibility studies to inform effective designs and budgeting.
6. While some QC measures were observed, the QA/QC processes need to be strengthened. The MoH is encouraged to put in place a Quality Information Management system that would enable her better monitor and manage the quality processes. The use of Open-air incinerator pits should be replaced with alternative sustainable solutions such as Drum or Brick incinerators.
7. The Department of Health infrastructure is encouraged to fast-track the development and launch of the Quality Information Management system for infrastructure projects.
8. The MOH is encouraged to inspect the sites, work with contractors and consultants to identify the snags and rectify them.

For more information please visit: www.cost.or.ug  www.infrastructuretransparency.org, Follow us on Twitter @CoSTransparency. @CostUgChapter Email; info@cost.or.ug